Position Overview

Position Overview

About MediPro

MediPro is one of the UK’s leading providers of accredited clinical education and apprenticeships across health and social care, dental, pharmacy and pre-hospital care.

Since 2008, we have been dedicated to creating careers and opportunities through education with a purpose.

We work with NHS, public sector and independent sector employers to deliver high-quality, practical and employer-led training. Our apprenticeship and training provision is supported by strong systems, robust quality processes and a clear focus on learner success.

As our provision continues to grow, accurate learner data, compliant funding records and effective systems administration are essential to the continued success of the business.

We are now looking for a methodical, detail-focused and reliable MIS Lead to support the accurate management of learner data across MediPro’s systems.

The opportunity: MIS Lead Full-time (part-time considered)

This is an important role within our education and operations team.

As MIS Lead, you will help ensure that learner data is accurate, funding records are compliant and our systems reflect the true learner journey.

You will support monthly ILR returns, maintain accurate records within Aptem, complete data checks, review validation reports and support preparation for audit and year-end hard close.

This role would suit someone with strong administrative experience, excellent attention to detail and a good understanding of learner data, apprenticeships, ILR returns or further education systems.

What you’ll do

You will:

• Input, maintain and update accurate learner data within Aptem and associated systems.
• Support monthly ILR submissions, ensuring learner starts, changes, completions and withdrawals are recorded correctly.
• Help resolve ILR errors, validation issues and data queries before submission deadlines.
• Support preparation for R14 hard close, ensuring learner statuses, completion data and achievement records are accurate.
• Run regular data checks using ILR validation reports, rule violation reports and system-generated error logs.
• Investigate and correct data errors in line with funding rules and internal processes.
• Review PDSAT reports to identify data anomalies, funding risks and compliance issues.
• Maintain a clear log of PDSAT findings and actions taken.
• Record learner lifecycle changes, including starts, breaks in learning, withdrawals, restarts and completions.
• Ensure learner records are aligned with supporting documentation, including training plans, reviews and funding evidence.
• Support the correct recording of off-the-job training, price changes, funding adjustments and employer changes.
• Maintain accurate learner records in Aptem, including enrolment details, programme structure, milestones and progress information.
• Support colleagues with basic system queries and correct use of data fields.
• Assist with audit preparation by extracting data, providing evidence and helping ensure records are complete and traceable.
• Produce routine reports covering learner numbers, programme status, funding data and performance information.

What you’ll bring

You will have:

• Experience in an administrative, data-focused or compliance-related role.
• Experience working with spreadsheets, databases or learner management systems.
• Strong attention to detail and accuracy.
• Confidence handling large volumes of data.
• Good IT skills and the ability to learn new systems quickly.
• Confident use of Excel, including filters, sorting and basic formulas.
• The ability to follow structured processes and meet strict deadlines.
• A methodical and organised approach to work.
• The confidence to question, investigate and correct data issues.
• Professional discretion when handling sensitive learner and employer information.

Experience in further education, apprenticeships, work-based learning or training provision would be highly beneficial.

Knowledge of ILR returns, apprenticeship funding rules, PDSAT, validation reports or R14 hard close would also be an advantage.

Experience using Aptem or a similar learner management system would be desirable.

Key outputs for the role

Success in this role will include:

• Monthly ILR returns submitted on time with minimal validation errors.
• Learner records kept accurate, complete and up to date.
• Aptem records aligned with ILR data and supporting evidence.
• PDSAT checks completed routinely, with clear actions recorded.
• Learner status changes recorded accurately and promptly.
• R14 hard close completed with no significant data issues or audit risks.

Our commitment to inclusion

MediPro is committed to a fair, respectful and inclusive environment for colleagues and learners.

We value people who bring different experience, perspectives and strengths to our team. We expect all colleagues to support inclusive practice and contribute to a professional, supportive and respectful workplace.

Finer Details

For further information about the role, please find below the link to the Job description. Please only apply if you meet the criteria.

MIS Lead JD

How to Apply

Please email your CV to recruitment@medipro.co.uk